Meeting Cost Calculator
Estimate the true cost of a meeting, including attendee time, prep, follow-up, annual spend and wasted capacity.
Hit Calculate to see your cost split
Calculate to classify the meeting
Metrics appear after calculation
Your explanation appears here
Salary alone understates meeting cost because benefits, taxes, software and overhead consume real budget.
Your plan appears after calculation
Test a shorter meeting, smaller attendee list or better productive-time score without changing your main result.
Calculate your baseline first
It multiplies attendees × loaded hourly cost × total meeting hours. Total hours include live meeting time plus prep and follow-up time per person. Weekly cadence is annualized across 52 weeks.
Use the average loaded hourly cost of attendees when possible, including salary, benefits, employer taxes and overhead. If you only know salary, divide annual compensation by roughly 2,080 work hours as a simple starting point.
It is your estimate of how much of the meeting creates clear decisions, alignment or useful output. The remaining share is shown as waste cost, helping identify meetings to shorten, replace or redesign.
Results are estimates generated locally in your browser from the values you enter. They are for informational planning only and do not represent accounting, HR, legal or financial advice. Actual organizational cost may vary by compensation structure, utilization, overhead allocation and meeting outcomes. VisionVix accepts no liability for decisions based on this output.
